Needing to report an absence??? Click > HERE
"Are you on an Attendance Contract?"
Click HERE for the Attendance Appeal Letter Process
All you need to know: Attendance Intervention Process
If you have specific questions, please contact the Attendance Clerks HERE.
The bullets below are a summary of the most important information about excused and unexcused absences. Further detail on attendance issues can be found on pages 43 and 44 of the Uniform Code of Conduct. The Uniform Code of Conduct can be found online on the home page of each school, by clicking on the "Code of Conduct" link.
- The Scottsdale Unified School District believes that regular school attendance is an important part of each student's academic success. Parents and guardians are requested to do everything they can to ensure regular school attendance by their children.
- Arizona Revised Statute (A.R.S.) 15-901(A)(1) states that excused absences are defined by the Arizona Department of Education (ADE). ADE defines excused absences as: an absence due to illness, doctor appointment, bereavement, family emergencies and out-of-school suspensions. Excused absences shall also include district-approved family vacation or any school-sponsored event which causes students to miss class. If an absence occurs relating to any other term or condition, the absence is counted as unexcused.
- No student may be excused from class by a parent/guardian and still remain on campus.
- At high schools, for absences to be counted as excused, the school office must receive notification from the parent or other person who has custody of the student within 24 hours of the absence. When excusing an absence, the parent or other person who has custody of the student is expected to verify the reason for and date(s) of the absence. The school will document the date, reason and person reporting the absence.
- A.R.S. 15-901(A) says that students absent for 10 consecutive school days, except for excused absences, as defined by the ADE, shall be withdrawn from the school, effective the last day of attendance or reported excused absence.
Downloadable Document HERE
- Students leaving early - MUST sign out through the office or the absence CANNOT be excused.
- If you are a student driver leaving before noon, your parent MUST have called the day before.
- If you are leaving after 12pm, your parent MUST call by 10:00am.
- If your parent hasn’t called ahead of time, please plan to wait patiently in the office until your release is verified.
- Please note: if a student is leaving school due to illness, please go to the nurse. The nurse will call home, so parents need not call attendance.
- If order to respect educational time, the office will not call into the classroom and disrupt class. Students should plan to leave during the passing periods.
If these procedures are not followed - you will not be allowed to leave.
Did you know:
- You can see your student’s real time attendance in StudentVue/ParentVue?
- If a student arrives over 10 minutes late, it is counted as an absence.
What you should do, and how it helps!
- Call in ALL absences/tardies (see "Procedures" below) This informs the AHS faculty that the parent/guardian knows the whereabouts of the student and also allows students the ability to earn credit on assignments/tests.
- Ensure that your student is signing in/out in the attendance office whenever arriving late, or leaving early. This informs the attendance office that the student has physically arrived or left campus - for safety and security reasons. This is a two part process, parent must call, and student must sign in/out. (Or they will not be excused)
- Provide Documentation. For absences due to health related issues, this supports the reason for the absence. (ex: doctor appointment verification slip)
- Check ParentVue/StudentVue. Using resources available to you to monitor student performance is essential.
Some questions you may have:
What is a Tardy? Arriving to class after the start of the class period (indicated by the school bell) and missing up to 10 minutes of class time.
Note: For some teachers this means not being in the classroom by the time the bell rings. For other teachers, this might mean not being in your assigned seat by the time the bell rings. Students are encouraged to learn the rules for each teacher in order to be successful. Communication between the student and teacher is strongly encouraged.
What is an Absence? Not being present in class (either all day or a single class period).
Note: If a student is 10 minutes (or more) late to class, this is counted as an absence.
What is an Excused Absence? Any absence which has been excused by a parent.
Note: When an absence is excused by a parent, it is simply “Documented”, not “Eliminated”.
What are the appropriate “Procedures” for reporting Absences and Tardies?
Contact the school attendance office (480-484-6304) prior to or on the actual day of the absence.
- If no contact is made to the school within 24 hours, the absence will be considered unexcused.
- At the time of call, parents should be prepared to verify the reason for and date(s) of absence.
- Provide supporting documentation whenever possible. (to favor an excused absence)
When a parent wishes to have a student excused before the close of the school day:
- The attendance office must be informed prior to the student’s departure (minimum of 1 hour notice) to ensure timely departure.
- The more notice the attendance office receives the more effectively they can accommodate for a timely departure.
- To avoid disrupting instructional time, classrooms are not called.
- Students should inform the teacher at the start of class that they will be leaving early, and leave the class at the appropriate time with minimal disruption. (Preferred during passing periods)
- Students needing to leave campus should do so during the passing periods whenever possible.
- If a student is driving themselves, they must sign in and out through the attendance office when arriving late or before leaving campus (safety and accountability).
SUSD/AHS publishes attendance and/or excessive tardiness via ParentVue/StudentVue. Regular use of ParentVue/StudentVue will provide for a more proactive approach and avoid the disciplinary action as it applies to attendance. Unexcused absences and/or excessive tardiness may result in the student receiving disciplinary action, which may include:
- Phone and/or written notification to parents.
- Attendance (Loss of Credit) Contract
- Citation by a law enforcement officer in accordance with Arizona truancy laws.
- Withdrawal and reenrollment process.
Attendance (Loss of Credit) Contracts: When a student accumulates 10 total absences or 10 tardies in one or more class periods, they are placed on an Attendance (Loss of Credit) Contract. If absences/tardies continue, the student may lose credit for affected classes. Loss of Credit is determined by an Attendance Committee at the end of each semester and parent/students will be notified of the decision on the last day of final exams. Important Note: Once a student is placed on an Attendance (Loss of Credit) Contract, it applies to ALL class periods, not just the class period that qualified them for the contract. Documentation (ex: doctor appointment verification slip or court attendance confirmation) help provide justification of absences and should be provided to the attendance office whenever possible.
School attendance is ultimately the responsibility of the student and his/her family. Students should be absent from school only when absolutely necessary, as much of the classroom activity cannot be made up; the benefit of lectures, discussion and participation is lost to those who are absent. Regular attendance is the key to academic success for all students.
Arizona law requires students between the ages of six and sixteen to attend a school. The right and privilege of attending public school carries with it certain responsibilities on the part of both parents and students. Arizona State law states it is unlawful for any child who is between 6-16 years of age to fail to attend school during the hours school is in session. If a child is habitually truant or has excessive absences, you and/or your child could be issued a citation for a violation of Arizona Revised Statute A.R.S. §15-802 or §15-803. The citation could require that both you and your child appear in court regarding this matter.
This attendance information is from the SUSD Code of Conduct (Article C – Attendance Regulations).