Purchasing

Welcome to Purchasing

Purchasing Services hours are 6:00 am - 3:30 pm | Monday - Friday
District Warehouse hours are 6:00 am - 3:30 pm | Monday - Friday

Please feel free to contact us with questions or comments.

Vendors

The Scottsdale Unified School District is excited to invite you to join our new procurement software platform, Bonfire.

This system is designed to streamline our purchasing processes, making it easier for you to participate in bidding opportunities and manage contracts efficiently.

By joining our procurement software, you'll have:

Real-time access to bidding opportunities
Simplified submission processes for proposals
Improved communication with the district's procurement team

Don’t miss the chance to partner with us and contribute to the success of our students. To get started, please visit the SUSD Bonfire Website. We look forward to your participation!

Public Records Request

Please complete the form below for all Public Record Requests. All requests will be completed in a timely manner.

Public Records Request

Purchase Order Information

SUSD Purchase Order General Terms and Conditions - Revises 04/2024
Federal Terms and Conditions

SUSD Purchase Order General Terms and Conditions - Revises 04/2024

Vendor - Acknowledges any breach of the Terms and Conditions shall be deemed a material breach subject to penalties up to and including termination of contract.
Business Operations - By accepting this purchase order, vendor certifies that in accordance with ARS Sections 35-391 et seq. and 35-393 et. seq., the vendor hereby certifies that the vendor does not have scrutinized business operations in Sudan nor scrutinized business operations in Iran.
Fingerprinting Requirements - A contractor, subcontractor or vendor or any employee of a contractor, subcontractor or vendor, who is contracted to supply services on a regular basis (at least five (5) times during a month) shall at its own expense, obtain a valid fingerprint clearance card in accordance with A.R.S. 41-1758.A copy of the valid fingerprint clearance card shall be supplied to the District upon request. An exception to this requirement may be made as authorized in Governing Board policy.
E-Verification - By accepting this purchase order, vendor agrees to comply and maintain compliance with FINA, ARS 41-4401 and 23-214 which requires compliance of federal immigration laws by State employers, State contractors and State sub-contractors in accordance with the E-Verify Employee Eligibility Verification Program.
Registered Sex Offender Restriction - Pursuant to this order, the named vendor agrees by acceptance of this order that no employee of the vendor or a subcontractor of the vendor, who has been adjudicated to be a registered sex offender, will perform work on District premises or equipment at any time when District students are, or are reasonably expected to be, present. The vendor further agrees by acceptance of this order that a violation of this condition shall be considered a material breach and may result in a cancellation of the order at the District's discretion.
Offer, Acceptance and Modification - This purchase order is an offer by the Scottsdale Unified School District #48 (Buyer) to Seller to enter into the purchase agreement herein described. Seller's acceptance shall be indicated by the prompt and current shipment, or promise to ship, the goods described, or the prompt and current performance, or promise to perform, the services or work described. Buyer reserves the right to revoke or modify this offer. None of the terms and conditions contained in this purchase order may be added to, modified, superseded or otherwise altered except by written authorization of the Purchasing Department. Each shipment received by Buyer from Seller, or any work done by Seller, shall be deemed to be only upon the terms and conditions contained in the is purchase order, and cannot be altered by any terms and conditions contained in any acknowledgement, invoice or other form of Seller, regardless of any act by Buyer of accepting or paying for any shipment or similar act of Buyer. If the goods or services described in this purchase order are the subject of a contract awarded by the Buyer through competitive bidding, or are the subject of a separate contract for services entered into by an authorized representative of the District, then such contracts, together with this purchase order, form the contract, and they are as fully a part of the contract as if hereto attached or repeated.
Invoices and Statements - Seller shall furnish invoices to Buyer as specified on the face of this purchase order, or as directed in writing by Buyer. Each purchase order must be separately invoiced. Seller shall include on each invoice the number of this purchase order and the location of the destination facility. Seller shall also furnish upon request separate monthly statements to Buyer covering invoices payable to Buyer.
Sales, Use and Federal Excise Taxes - District is exempt from Federal Excise Taxes. A Use tax will be paid by the District directly to the State. Local sales taxes will be paid and collected by the Seller/Vendor.
Cancellation - Buyer reserves the right to cancel all or any portion of the purchase order if Seller does not make deliveries as specified, time being of essence in this contract, or if Seller breaches any of the terms thereof including, without limitation the warranties of Seller.
Delivery Schedules - If specific quantities or delivery dates are not shown on the face of this order, deliveries are to be made both in quantities and at times specified in schedules furnished by Buyer. Buyer may from time to time change delivery schedules or direct temporary suspension of scheduled shipments or suspension of work or services without this implying any modification of the price or other terms and conditions of this purchase order.
Excusable Delays - Neither Buyer or Seller shall be liable for a failure to perform that arises from causes or events beyond reasonable control and without its faults, or negligence, including labor disputes of any kind. In the event of ad delay in performance, Buyer, at its option, may accept delayed delivery of goods or delayed provision of services or work or cancel this order without obligation to Seller.
Packing Marking and Shipping - No additional charges of any kind, including charges for packing, marking, routing, shipping, or other extras will be allowed unless specifically agreed to in writing in advance by Buyer. If Buyer agrees to pay shipping charges, vendor will prepay freight charges and include on the invoice. Seller shall pack, mark and ship goods in suitable and durable containers in accordance with the requirements of Buyer and the requirements of the carrier. Seller shall make shipments utilizing the most economical means. Seller shall reimburse Buyer for all expenses incurred by Buyer as a result of improper packing, marking or routing or shipping based upon written notice of such expenses.
Inspection, Acceptance and Title - All goods shall be received subject to Buyer's right of inspection and rejection. Detective goods or goods not in accordance with Buyer's specifications will be held for Seller's instruction at Seller's risk and if Seller so directs, will be returned at Seller's expense. If inspection discloses that all or any part of the goods received are not in accordance with Buyer's specifications, Buyer shall have the right to cancel any unshipped portion of the order. Payment for goods on this order prior to inspection shall not constitute acceptance thereof, and is without prejudice to any and all claims that Buyer may have against Seller.
Warranty and Indemnity - Seller warrants that the goods delivered to Buyer or work or services performed for Buyer pursuant to this purchase order will conform to Buyer's specifications and instructions and will be free of defects in materials and workmanship. Notwithstanding Buyer's inspection as provided for in Section 10, Seller shall indemnify, defend and hold Buyer harmless from any damages to property or personal injuries resulting from or reasonably attributable to any defect in goods or services provided by Seller hereunder.
Proprietary Rights - Seller, at its expense, will defend every claim that may be brought against Buyer for any alleged infringements of Seller of any present or future patent, trademark, copyright, industrial design right or other proprietary right based in any manner on the purchase or use of the goods or services hereof. Seller will indemnify and hold Buyer harmless from all expenses and damages that Buyer may sustain by reason of such claims. All technical information disclosed by Seller to Buyer in connection with these goods or services is disclosed on a nonconfidential basis. Seller agrees that any information received during any furtherance of Seller's obligations in accordance with this purchase order, which concerns the personal, financial, or other affairs of the Scottsdale Unified School District #48 will be treated by Seller in full confidence and will not be revealed to other persons, firms or organizations.
Governmental Regulations - Seller agrees to comply with all federal, state and local laws, rules, regulations, executive orders and ordinances which may be applicable to Seller in performance of its obligations under this purchase order.
Interpretation of Contract - This contract shall be construed according to the laws of the State of Arizona.
Cancellation - This contract is subject to cancellation pursuant to ARS 38-511.
Transportation - Unless otherwise specified, if transportation charges apply, they must be prepaid and added to invoice. No C.O.D. shipments accepted.
Materials Safety Data Sheets - MSDS must accompany the delivery of materials defined under hazard communications laws.
Packing List - Packing list must be enclosed with each shipment referencing the P.O. number of each package. The P.O. number must appear on all correspondence.
Reassignment - This order may not be reassigned or transferred without written permission of the Purchasing Department.
Right to Inspect - Vendor further acknowledges that the School District retains the legal right to inspect the papers of any contractor or subcontractor employee who works on the contract to ensure compliance by the contractor or subcontractor.
Agreements - All agreements such as a Contract, Memorandum of Understanding, City of Scottsdale Use Permit are subject to legal review and only Governing Board authorized agents have the authority to execute agreements. In addition, Arizona State law specifically requires all Intergovernmental Agreements (“IGA’s”) to be reviewed by legal counsel (A.R.S. 11-952(D)).
Ancillary Agreements - The Scottsdale School District approved Purchase Orders will serve in lieu of additional agreements that require a signature from a school district official. Some exceptions apply depending on the level of complexity of the procurement.
Standard Student Data Privacy Agreement – Scottsdale Unified School District requires all companies that offer software or online services to have an authorized company signatory complete and sign the Scottsdale Unified School District’s “Standard Student Data Privacy Agreement”.

Federal Terms and Conditions

This agreement is subject to cancellation without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of the School District is or becomes at any time while the Contract, or an extension of the Contract is in effect an employee of or a consultant to any party to the Contract with respect to the subject matter of the Contract, pursuant to A.R.S. § 38-511.
This agreement is subject to cancellation in whole or in part, if the School District determines that any person or vendor has offered, conferred, or agreed to confer any personal gift or benefit on any employee of the School District who supervised or participated in the planning, recommending, selecting or contracting of the Contract, pursuant to A.R.S. § 15-213(O).
This agreement is subject to cancellation in whole or in part, if the School District determines that employment or a gratuity was offered or made by the Seller or a representative of the Seller to any officer or employee of the School District for the purpose of influencing the outcome of the procurement or securing the Contract, and amendment to the Contract, or favorable treatment concerning the Contract, including making of any determination or decision about contract performance.
By accepting the Purchase Order, Seller affirms that Seller has not given, nor intends to give any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discounts, trips, favor, or service to any employee of the School District in connection with this order.
By accepting the Purchase Order, Seller confirms that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded or otherwise precluded from participating in any public procurement activity with any federal, state or local government entity.
By accepting the Purchase Order, Seller agrees to comply with all local, state and federal laws, rules and regulations applicable to the work. All work shall be accomplished in conformance with OSHA safety requirements, and any additional federal, state or local requirements. Seller shall maintain all applicable license and permit requirements.
By accepting the Purchase Order, Seller agrees to comply and maintain compliance with FINA, A.R.S. § 41-4401 and A.R.S. § 23-214 which require compliance with federal immigration laws by State employers, State contractors and State subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.
By accepting the Purchase Order, Seller agrees to comply with A.R.S. § 35-592 and confirms that Seller is in compliance with the Export Administration Act.
By accepting the Purchase Order, Seller agrees to comply with A.R.S. § 35-393 and confirms that Seller is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of Israel.
Pursuant to A.R.S. § 35-394, the Seller certifies by accepting this Purchase Order that the company entering into a contract with a public entity does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China.
By accepting the Purchase Order, Seller agrees to comply with fingerprinting requirements in accordance with A.R.S. § 15-512 unless otherwise exempted.
By accepting the Purchase Order, Seller agrees to maintain in current status all federal, state, and local licenses, certifications and permits required by the operation of the business conducted by Seller in accordance with A.R.S. § 32-1151.
By accepting the Purchase Order, Seller agrees, when working on any federally assisted projects with more than $2,000 in labor costs, to comply with the Contract Work Hours and Safety Standards Act, the Davis-Bacon Act (Section 29, CFR Part 5), the Copeland “Anti-Kickback” Act, and the Equal Opportunity Employment requirements provided under 41 CFR 60-1.4(b) in accordance with Executive Order 11246 as amended by Executive Order 11375 and implementing regulations at 41 CFR Part 60. In such projects, Seller agrees to post wage rates at the work site and submit a copy of their payroll to Purchaser for their files. In addition, to comply with the Copeland Act, Seller must submit weekly payroll records to Purchaser. Seller must keep records for three years and allow the federal grantor agency access to these records, upon demand. Seller also agrees to comply with State of Arizona Executive Order 75-5, as amended by Executive Order 99-4.
By accepting the Purchase Order, when working on any projects funded with Federal grant monies, Seller additionally agrees to comply with the administrative requirements for grants and cooperative agreements to state and local governments (24 CFR, Part 85, subpart 36 – procurement). This compliance includes sections regarding requirements and regulations pertaining to reporting; patent rights; copyrights; and applicable standards, orders or requirements issued under: 42 USC 7401-7671q of the Clean Air Act; 33 USC 1251-1387 of the Federal Water Pollution Control Act as amended; Executive Order 11738; EPA regulations; and standards and policies related to the Energy Policy and Conservation Act.
All federally assisted contracts that exceed $10,000 may be terminated by the federal grantee for noncompliance by the Seller. In projects that are not federally funded, Seller must agree to meet any federal, state, or local requirements, as necessary. In addition, if compliance with the federal regulations increases the contract costs beyond the agreed-on costs on the Purchase Order, the additional costs may only apply to the portion of the work paid by the federal grantee.
By accepting the Purchase Order, Seller confirms that no Federal appropriated funds have been paid or will be paid by or on behalf of the Seller to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a Cooperative Agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan or cooperative agreement.
If Federal grant monies are spent under the Purchase Order, Seller may be asked to provide additional information, disclosures and/or certification in compliance with federal regulations. This additional documentation may pertain to, but is not limited to, the following: federal lobbying (Section 319 of Public Law 101-121), international shipping, Clean Air Act, Federal Water Pollution Control Act, and debarment/suspension status.
If Federal grant monies are spent under the Purchase Order, Seller agrees to comply with Section 6002 of the Solid Waste Disposal Act and its implementing regulations. The requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2) procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3) establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
If Federal grant monies are spent under the Purchase Order, Seller agrees to comply with Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR Part 5).
As appropriate and to the extent consistent with law, the District, to the greatest extent practicable under a Federal award, prefers the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum, plastics and polymer-based products such as polyvinyl chloride pipe, aggregates such as concrete, glass, including optical fiber, and lumber. Seller agrees to comply to the greatest extent practicable.
If Federal grant monies are spent under the Purchase Order, Seller agrees to comply with the following ban on foreign telecommunications: Federal grant funds may not be used to purchase equipment, services, or systems that use “covered telecommunications” equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. “Covered telecommunications” means purchases from Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
If Federal grant monies and/or US Department of Agriculture monies are spent under the Purchase Order, Seller agrees to comply with the applicable portions of the School Food Authority’s agreement under the program. Seller agrees to conduct program operations in accordance with all applicable laws, orders and regulations, including but not limited to:
1. 7 CFR Parts 210, 215, 220, 225 and 250;
2. Public Law 111-296, the Healthy, Hunger-Free Kids Act of 2010;
3. Public Law 105-336, the Buy American provision of the William F Goodling Child Nutrition Reauthorization Act of 1998: The contractor shall purchase, to the maximum extent practicable, domestic agricultural commodities or products substantially processed in the United States, in accordance with 7 CFR 210.21(d) and 7 CFR 220.16(d). “Substantially” means the final processed product contains over 51% domestically grown agricultural commodities. This provision applies to all food purchases paid from the nonprofit school food services account. There are limited exceptions to this provision which allow for the purchase of products not meeting the “domestic” standard as described above (“non-domestic”) in circumstances when use of domestic products is truly not practicable. However, before utilizing an exception, alternatives to purchasing non- domestic food products should be considered. Exceptions to the Buy American provision should be used as a last resort; however, an alternative or exception may be approved upon request. Exceptions include: (1) The product is not produced or manufactured in the U.S. in sufficient and reasonable available quantities of a satisfactory quality, or (2) competitive bids reveal the costs of a U.S. product are significantly higher than the non-domestic product. To be considered for the alternative or exception, the request must be submitted in writing to a designated official, a minimum of 14 days in advance of delivery. The request must include: (1) the alternative substitutes that are domestic and meet the required specifications, with price of the domestic food alternative substitute and the availability of the domestic alternative substitute in relation to quantity ordered, and (2) the reason for exception, whether limited/lack of availability or price. If price, include the price of the domestic food product and the price of the non-domestic product that meets the required specifications of the domestic product;
4. OMB Circular A-110, Byrd Anti-Lobbying Amendment 31 USC 1352;
5. Federal and USDA civil rights regulations and policies: In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632- 9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov;
6. Affordable Care Act: The contractor understands and agrees that it shall be solely responsible for compliance with the patient Protection and Affordable Care Act, Public Law 111-148 and the Health Care and Education Reconciliation Act, Public Law 111-152 (collectively the Affordable Care Act “ACA”). The contractor shall bear sole responsibility for providing health care benefits for its employees who provide services to the District as required by State or Federal Law.
7. Record Keeping: The books and records of the contractor pertaining to operations under this Agreement shall be available to the District at any reasonable time. These records are subject to inspection or audit by representatives of the District, State Agency, the US Department of Agriculture and the US General Accounting Office at any reasonable time and place. The District shall maintain such records, for a period of not less than five (5) years after the final day of the contract, or longer if required for audit resolution (A.R.S §35-214, 7 CFR 210.23 and 2 CFR Part 200.318 (i)).
8. Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 USC 327-330); and
9. The termination clause of Appendix II to 2 CFR Part 200.
Purchaser reserves all administrative, contractual and legal rights and privileges under the applicable laws and regulations with respect to this procurement in the event of contractor violation or breach of contract terms.
Purchaser may terminate the contract for cause and for convenience.
For all contracts that meet the definition of “funding agreement” and where Purchaser wishes to enter into a contract with a small business firm or nonprofit organization, Seller shall comply with the Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Grants, Contracts and Cooperative Agreements.
26. When Federal funding is used, Purchaser shall take affirmative steps to assure minority businesses, women’s business enterprises, and labor surplus area firms are notified of bidding opportunities when possible. Prime contractors are required to take the same affirmative steps if subcontractors are let.
27. The parties agree to comply with all provisions of applicable federal, state and local laws relating to non-discrimination, equal employment opportunity, the Americans with Disabilities Act, and Arizona Governor’s Executive Order 2009-09 (superseding Executive Order 99-4) (dated January 29, 1999), as may be amended from time to time.
Certificate of Independent Price Determination: The contractor admits that all prices in this order have been arrived at independently, without consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Offeror or with any competitor certification regarding non-collusion.