DISTRIBUTION / DISPLAY OF COMMUNICATIONS
OF In furtherance of its educational mission, the Governing Board authorizes its schools to distribute or display communications from school-related organizations that are designed to inform students or their parents/guardians of activities, events, or programs that are sponsored by school-related organizations, and other subjects that are of concern to school-related organizations and that may be of interest to students and their parents/guardians. Definitions For the purpose of this policy, communications means written material in the form of notices, announcements, flyers, newsletters, bulletins, brochures, FAQs (frequently asked questions) and monographs. School-related organizationmeans (i) an organization whose activities support and promote the educational mission of the District, as determined by the Governing Board, or (ii) a government agency. School related organizations may include parent organizations, booster clubs, school employee organizations, Community Schools Programs, the Arizona Interscholastic Association, and other organizations and clubs affiliated with the District and its schools. Government agencies may include any local, state or federal government agency. Guidelines for Distribution or Display of Communications So that communications of school-related organizations are distributed or displayed fairly and without creating an excessive burden on the District and its staff, the District and school-related organizations will adhere to the following guidelines: 1. School-related organizations are encouraged to review these guidelines and, if necessary, discuss with the District’s Legal Department or the school principal, the application of the guidelines to contemplated communications before the school-related organization produces its communications. The organization should also review with the Legal Department or school principal the lead-time necessary for each school to review and distribute the communications. As a general rule, the District requires at least one week to process requests to distribute such communications. 2. Distribution of communications of school-related organizations will occur by inclusion of the communication among the school materials that are given to students to read or deliver to their parents/guardian weekly or at other intervals. Display of a communication will occur by placing the materials in a location designated by the District or its schools for students and parents/guardians to obtain such materials. 3. School-related organizations are not authorized to directly distribute communications to students or parents/guardians on school grounds without prior approval from the Principal. 4. School-related organizations are responsible for the cost of printing and bundling all communications. 5. The District and its schools may restrict distribution of communications of school-related organizations to specific times of the school year or to postpone distribution of communications of school-related organizations due to shortage of available staff or other District or school priorities. School-related organizations assume the risk that schools will not distribute time-sensitive communications on or before a desired date. 6. Communications must prominently display a contact name and telephone number for the school-related organization so that parents or guardians who would like additional information can obtain information directly from the organization. Likewise, communications that include a registration form must prominently display the mailing address of the school-related organization so that the parent/guardian will mail the form directly to the organization. 7. The District and its schools will not distribute or display communications of school-related organizations that, in the judgment of the Superintendent or designee, would:
8. The following disclaimer must be prominently displayed or affixed to the material: The Scottsdale Unified School District neither endorses nor sponsors the organization or activity represented in this material. The distribution or display of this material is provided as a community service. 9. School-related organizations are encouraged to distribute or display versions of promotional materials in the languages spoken by the families of students who attend the school. 10. School-related organizations are encouraged to offer scholarships or subsidized fees to low income families if fees are required for participation of students or their parents/guardians. Dispute Resolution The District and its schools shall apply this policy in good faith and in a non-discriminatory manner. If the District refuses to distribute or display materials because it is deemed to be nonconforming, the school-related organization will be given an opportunity to make necessary revisions and/or deletions and resubmit the material for approval. An organization that believes that this policy has been applied improperly may request a meeting with the Superintendent or designee to review the matter. The Superintendent or designee shall determine, in his or her sole judgment, whether material submitted for distribution or display is a conforming communication and whether this policy, including the guidelines, have been applied properly. Limited Public Forum Scottsdale Unified School District operates its schools as nonpublic forums. This policy is intended to create a limited public forum for the distribution or display of communications of school-related organizations, subject to the terms and conditions set forth in this policy and any regulations adopted by the Superintendent to implement this policy. The Governing Board may redefine or close the limited public forum at any time. Regulations The Superintendent may adopt regulations as necessary to implement this
policy. Adopted: May 11, 2004
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