MINUTES
OF THE REGULAR MEETING
OF THE GOVERNING BOARD
SCOTTSDALE SCHOOL DISTRICT NO. 48
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June 10, 2003 A Regular
Meeting of the Governing Board of the Scottsdale Unified School District,
#48, Maricopa County, was called to order at 7:05 PM, at the Scottsdale
School District Education Center Board Room, 3811 North 44th
Street, Phoenix, Arizona, by Mrs. Shari Avianantos, Clerk of the Board. Organization
of the Governing Board
Mrs. Zapien-Ferrero moved to nominate Mrs. Avianantos as President of the Governing Board. Mrs. Schild seconded the motion. The motion was
approved with a vote of 5 – 0. Ms. Beckvar
moved to nominate Mrs. Zapien-Ferrero as Clerk of the Governing Board. Mrs. Schild seconded the motion. The motion was
approved with a vote of 5 – 0. President
Avianantos called upon Ms. Beckvar to lead the audience in the Pledge of
Allegiance. Board Members
in attendance were Shari Avianantos, President; Sandra Zapien-Ferrero, Clerk;
Karen Beckvar; Joel S. Feldman; and Christine M. Schild. Superintendent Barbara F. Erwin, and legal
counsel for the Board, Jack LaSota, were also present. A quorum was present. President Avianantos welcomed
approximately 50 visitors. President
Avianantos welcomed new Board Member Joel S. Feldman, who was appointed to
the Governing Board, replacing David Goldstaub, by Dr. Sandra Dowling,
Maricopa County Superintendent of Schools.
Mr. Feldman thanked the Board for the welcome and stated that he had a
“steep learning curve” and, hoped that he could make a good contribution to
the Board and to the District. Before asking
for a motion approving the Agenda, President Avianantos addressed items of
business before the Board, noting that Board Member Schild had informed the
Superintendent that she was requesting that Consent Agenda Items X.
U., X. Y., and X. GG. be pulled from the Agenda. Regarding Item X. U. Award of RFP #3062, Legal Services, Mrs.
Schild had indicated she would like this item pulled from the Consent Agenda
to be heard separately. President
Avianantos asked Mrs. Schild for her reason for this request, pursuant to
Board Policy BEDBA. Mrs. Schild
responded that her intent in pulling Item X. U. from the Consent Agenda for a
separate discussion was in regard to the appropriateness of issuing an RFP
from a budgetary perspective and that she would like to discuss alternatives
to the proposal at this time, and to ask the Board to not approve Item X. U.
at this time. With respect to Consent
Agenda X. Y. Fees for Community School Services, Mrs. Schild stated that she
had questions with regard to the pilot program referred to in the description
of the materials. With respect to
Item X. GG. Monthly Financial Report, Mrs. Schild stated that she had
questions on whether this Item was something the Board was legally required
to approve and thought there should be discussion on this Item. Mrs. Schild
further requested that Information/Action Item VIII. A. Approval of
Governing Board Meeting Schedule for 2003-2004 be moved to the end of the
Agenda, in consideration of those constituents present at the meeting to hear
Information/Discussion Item VII. A. Cheyenne Traditional School
Uniform Standard of Dress, and Information/Action Item VIII. B.
2003-2004 FY Budget Review. President
Avianantos responded to Mrs. Schild, asking legal counsel for the Board, Mr.
Jack LaSota, to respond. Mr. LaSota
stated that the Board Policy for removing items from the Agenda could be
appropriately applied to moving those items for regular discussion, as
requested by Mrs. Schild for Items X. U. and X. Y. As to Item X. GG., asking if the Board was legally required to
approve the Monthly Financial Report, Mr. LaSota stated that it was
appropriate for the Board to have a discussion along that line. At this point, Mr. LaSota stated that it
was appropriate to remove those Items from the Consent Agenda for
separate discussion and if the Board does vote to hear those Items
separately, which would be at the Chair’ s discretion, Mr. LaSota would
comment on each Item separately, if the Board thought it appropriate for him
to do so. President
Avianantos stated that at this time the Chair would go through the process of
having the Board vote on whether these Items should be pulled or not because
the Board Policy quoted by Mrs. Schild states “the Board needs to vote on
whether the Items will be removed or not removed.” President
Avianantos asked for a motion on pulling Consent Agenda X. U. Award of
RFP #3062, Legal Services. Mrs.
Schild moved to pull Item X. U. for separate consideration. There being no
second, the motion failed and Item X. U. remained on the Consent Agenda. President Avianantos
asked for a motion on pulling Consent Agenda X. Y. Fees for Community
School Services. Mrs. Schild moved to
pull Item X. Y. for separate consideration.
There being no
second, the motion failed and Item X. Y. remained on the Consent Agenda. President
Avianantos asked for a motion on pulling Consent Agenda X. GG. Monthly
Financial Report. Mrs. Schild moved
to pull Item X. GG. for separate consideration. Ms. Beckvar
seconded the motion for the purpose of having any legal questions answered on
this Item. The motion
failed with a vote of 2 Yes votes (Ms. Beckvar and Mrs. Schild) - 3 No
votes. Item X. GG. remained on the Consent
Agenda. Mrs.
Zapien-Ferrero moved to approve the Agenda, with Information/Action
Item VIII. A. Approval of Governing Board Meeting Schedule for 2003-2004, to
be heard after Item VIII. B. 2003-2004 FY Budget Review. Ms. Beckvar seconded the motion. The motion was
approved with a vote of 4 – 1 (Mrs. Schild). Public
Comment
Scott Barker,
President of the Scottsdale Education Association (SEA), welcomed Mr. Feldman
to the Board. Mr. Barker also thanked
the Board for its recent collaborative decisions regarding the District’s
teachers. Molly Holzer
spoke in support of Cheyenne Traditional School Uniform Standard of Dress and
asked the Board to review its budget with regard to Middle School programs. Lisa Cvach
spoke against Cheyenne Traditional School Uniform Standard of Dress. Nancy Buel
spoke in support of Cheyenne Traditional School Uniform Standard of Dress. Mary Sanicola
spoke in support of Cheyenne Traditional School Uniform Standard of Dress. Patti O’Neil
spoke in support of Cheyenne Traditional School Uniform Standard of Dress. Robyn Abels, of
the pilot program, Power Paws, which trains service dogs, spoke in favor of
the program continuing next year at the District’s Sierra Vista Academy. Information/Discussion Item(s) Dr. Erwin
introduced Mario Ventura, principal of Cheyenne Traditional School, who along
with members of Cheyenne’s site council presented Information/Discussion
Item VII. A. Cheyenne Traditional School Uniform Standard of Dress. Discussion ensued on the proposal to have
a mandatory uniform program as opposed to a voluntary program. The Board also discussed the Site
Council’s findings through surveys sent to all Cheyenne parents, the
exemption policy and the philosophy of Cheyenne Traditional School. The Board discussed the consequences for
infractions to the standard of dress and emphasized the need to be sure that
any consequence was in line with the District’s Student Code of Conduct. Dr. Erwin requested that Mr. Ventura, as
current principal of Cheyenne, work with the incoming principal of Cheyenne,
Mr. Mike Duff, and with the District’s legal council, to be sure that all
elements of the standard of dress policy are in line with the District’s Code
of Conduct, and are legally correct.
The Board directed the Administration to bring this item back as an
Action Item on the June 24, 2003 Board Agenda. Dr. Erwin
further noted that Mr. Ventura was leaving the District and wished him well. Information/Action
Items
Mr. Robert
Flach, the District’s Chief Financial Officer, presented Information/Action
Item VIII. B. 2003-2004 FY Budget Review.
Mr. Flach gave a brief review of Desegregation Funding and also
discussed with the Board the District’s need to proceed with its budget on
two counts. First discussed was a
“best-case scenario budget.” Mr.
Flach stated this was necessary because the State of Arizona allows the
Governing Board to reduce the budget at any time after they advertise an
adoption. Mr. Flach went on to
discuss a “worse-case scenario budget,” stating the necessity of approving
such a budget if the State Legislature did not complete its budget. This would give the District the opportunity
to inform its Classified staff if their position would be eliminated. After discussing both scenarios, and those
items that teachers, staff, and parents felt were the most desirable to be
reinstated, the Board directed Mr. Flach to prepare budgets reflecting those
scenarios and reinstatements for Board approval as an Action Item at
its June 24, 2003 Governing Board Meeting. Dr. Erwin
presented Information/Action Item VIII. A. Approval of Governing Board
Meeting Schedule for 2003-2004. Dr.
Erwin stated that it was the intent to get this Board to a once-a-month
meeting schedule, as directed by a previous Governing Board. Dr. Erwin discussed the issues that the
Governing Board must deal with in the upcoming 2003-2004 school year. All issues were placed on the
schedule. The Board expressed some
concern as to the lateness of some of the 2002-2003 Board Meetings, stating
the desire to not have a meeting go beyond 10:00 PM. Mrs. Zapien-Ferrero moved to approve the Governing Board Meeting Schedule for 2003-2004. Mrs. Avianantos seconded the motion. The motion was
approved with a vote of 4 – 1 (Mrs. Schild). Action
Item
Ms. Beckvar
stated she would volunteer to attend the Arizona School Boards Association
(ASBA) Delegate Assembly, Action Item IX. A. Other Board Members would not be available. Mrs. Schild
moved to appoint Karen Beckvar as Delegate to the ASBA Delegate Assembly on
June 28, 2003. Mrs. Zapien-Ferrero
seconded the motion. The motion was
approved with a vote of 5 – 0. Consent
Agenda
Item X. A. Acceptance of Gifts - $188,624.45 Item X. B. Accounts Payable Vouchers Item X. C. Appointment of New Trustees for the
Insurance Trust Item X. D. Approval and Adoption of the Saxon Math
Program for Cheyenne Traditional School, Grades K-6 Item X. E. Approval of Academic Content Skill
Development Classes Receiving Repeated Course Credit Item X. F. Approval of Renewal of Intergovernmental
Agreements Item X. G. Approval of Designation of Sole Source
Vendors Item X. H. Approval of Hearing Officer’s Recommendations Item X. I. Approval of Readmission for Students Item X. J. Approval of Minutes of May 8, 2003 Special
Board Meeting Item X. K. Approval of Minutes of May 13, 2003 Regular
Board Meeting Item X. L. Approval of Minutes of May 15, 2003 Special
Board Meeting Item X. M. Approval of Renewal of Contracts Item X. N. Approval to Purchase Science Supplies and
Equipment Through GPPCS Item X. O. Approval to Purchase Sealant Services
Through MOHAVE Contract Item X. P. Approve the Purchase of Art Supplies Through
GPPCS Item X. Q. Approve the Purchase of Instructional Aids
and Supplies Through GPPCS Item X. R. Approve the Purchase of Library Books
Through GPPCS Item X. S. Approve the Purchase of Used Textbooks
Through GPPCS Item X. T. Award of Bid #3139, Installation of Fire
Department Turnaround Item X. U. Award of RFP #3062, Legal Services Item X. V. Award of RFP #3067, Foods, Snack Bar Cake
and Candy and Approve the Issuance of RFP for Foods, Candy Item X. W. Award of RFP #3098, Construction/Technical
Reprographic Services Item X. X. Cancellation of RFP #3138, Employment
Screening and Approve the Issuance of RFP for Employment Screening
Item X. Y. Fees for Community School Services Item X. Z. Issuance of RFP for Janitorial Supplies and
Equipment Item X. AA. Issuance of RFP for Lab Management
Software Item X. BB. Issuance of RFP for Maintenance and Repair
of Food Preparation Equipment Item X. CC. Payroll Vouchers Item X. DD. Personnel Actions Item X. EE. Student Activities Statement for April 30,
2003 Item X. FF. 2003-04 Code of Conduct Revisions Item X. GG. Monthly Financial Report Item X. HH. Approval of Minutes of June 5, 2003
special Board Meeting Mrs. Schild moved to approve the Consent Agenda
for purposes of discussion. Mrs. Zapien-Ferrero
seconded the motion. Discussion was held on the time lines for payment of
District accounts payable and on the need for Board approval of those items
listed on the Consent Agenda.
The Board also discussed the appropriateness of Mrs. Schild’s request
to speak on certain items on the Consent Agenda. President Avianantos asked Mr. LaSota to
give a legal opinion. Mr. LaSota
stated that the Board would need to entertain a motion to approve the Consent
Agenda in its entirety and in the course of discussing the pro or con of
voting on that, Mrs. Schild could state her reasons for why she would be in
opposition of approving the entire Consent Agenda. Mrs. Zapien-Ferrero moved to approve the Consent
Agenda in its entirety. Ms.
Beckvar seconded the motion. Mrs. Schild stated her reasons for not voting for
approval of the Consent Agenda.
With respect to Item X. U., Mrs. Schild believes the District should
hire in-house counsel. With respect
to Item X. Y., Mrs. Schild stated she did not feel comfortable approving the
fees for those services before she knows what services the District is going
to offer. Finally, with respect to
Item X. DD., Mrs. Schild wanted to publicly thank Mrs. Violet Skolos for her
years of service to the District as a Noon Assistant at Pima Elementary
School. The motion was approved with a vote of 4 – 1 (Mrs.
Schild). Dr. Erwin noted the presence in the audience of Lesa
Friend, the newly appointed principal of Tonalea Elementary School and
welcomed her to SUSD. President Avianantos thanked Mr. Flach for his work on
the Monthly Financial Report that the Board had directed him to provide. Governing Board Reports
Board Members Karen Beckvar and Christine M. Schild reviewed the various activities they participated in over the last few weeks. Mrs. Avianantos thanked Scottsdale Charros for the recent full-page ad they placed in the Arizona Republic on behalf of the District and for all the support they extend to the District. Dates of Upcoming Board Meetings and District Events Tuesday, June 24, 2003 – 7:00 PM – Work/Study Meeting At 9:55 PM, Ms. Beckvar moved to adjourn the meeting. Mrs. Zapien-Ferrero seconded the motion. The motion was approved with a vote of 5 – 0. Dated this 10th
day of June 2003. The Governing Board of the Scottsdale
Unified School District #48
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Organization of Governing BoardMotion #136Election of
President of Governing Board Motion #137Election of
Clerk of Governing Board
Welcome New
Board Member Request to Pull
Items From the Consent Agenda Motion #138Pull Consent
Agenda Item X. U. Motion Fails
for Lack of a Second Motion #139Pull Consent
Agenda Item X. Y. Motion Fails
for Lack of a Second Motion #140Pull Consent
Agenda Item X. GG. Motion Fails Motion #141Approval of
Agenda as Modified Public Comment Information/Discussion•Cheyenne
Traditional School Uniform Standard of Dress Information/Action Items•2003-2004 FY
Budget Review Action Item on
June 24, 2003 Board Agenda •Governing
Board Meeting Schedule for 2003-2004 Motion #142Approval of
Governing Board Meeting Schedule for 2003-2004 Action ItemASBA Delegate
Assembly Motion #143Appointment of
Ms. Beckvar as Delegate to ASBA Assembly Consent Agenda
Motion #144Approval of
Consent Agenda for Purposes of Discussion Motion #145Approval of
Consent Agenda
Governing Board Reports
Dates of Upcoming Board Meetings Motion #146 Adjournment |