MINUTES
OF THE REGULAR MEETING
OF THE GOVERNING BOARD
SCOTTSDALE SCHOOL DISTRICT NO. 48
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April 8, 2003 A Regular Meeting of the Governing Board of the
Scottsdale Unified School District, #48, Maricopa County, was called to order
at 7:03 PM, at the Scottsdale School District Education Center Board Room,
3811 North 44th Street, Phoenix, Arizona. President Goldstaub called upon Ms.
Beckvar to lead the audience in the Pledge of Allegiance. Board Members in attendance were David R. Goldstaub,
President; Shari Avianantos, Clerk; Karen Beckvar; and Christine M.
Schild. Sandra Zapien-Ferrero arrived
at 7:13 PM. Superintendent Barbara F.
Erwin, and Associate Superintendent Don Jefferies were also present. A quorum was present. President Goldstaub welcomed approximately
45 visitors. President Goldstaub noted a correction to an Agenda
Item, Consent Agenda Item IX. F. Approval of Minutes of March 25, 2003
Special Board Meeting. The correction
was to Page 2 of the Minutes, under the caption Action Item Approval
of Early Exit Plan. The second
paragraph should read: “Mrs.
Zapien-Ferrero moved to accept the Early Exit Plan as presented, with the
contingency that a minimum of 100 eligible Mrs. Schild moved to approve the Agenda, with the
correction, and with Consent Agenda Items IX. G. Approval of Payment
for Work Performed by Lewis & Roca, and IX. O. Personnel Actions both
pulled to be heard separately. Ms.
Beckvar seconded the motion as stated. The motion, as stated, was approved with a vote of 4 –
0 (Mrs. Zapien-Ferrero had not yet arrived at the meeting). Public Comment
Leslie Cantrell spoke in regard to proposed reduction in force of teachers. Deborah Cookson and Terry Benson jointly spoke in
regard to budget issues. Action Item(s) President Goldstaub asked the Board Members if an
Executive Session was required for discussion or consultation for legal
advice with Board Attorney James Martin, who was present at the meeting. The Board Members indicated that an
Executive Session was not needed. Ms. Beckvar moved to approve Action Item VI. A.
Consideration and Disposition of Hearing Officer’s Recommendation Regarding
Termination of David Renaud. Mrs.
Schild seconded the motion. The motion was approved with a vote of 5 – 0 (Mrs.
Zapien-Ferrero arrived at the meeting at 7:13 PM, just prior to this vote). Information/Discussion
Item(s) Don Jefferies introduced James Martin of the law firm
of Lewis and Roca to review Information/Discussion Item VII. A.
Proposed Policy Revisions. Mr. Martin
gave a PowerPoint presentation and discussed those policies that related to
the issue of reporting child abuse.
Mr. Martin proposed recommendations to strengthen those policies and
to clarify employee’s reporting responsibilities. President Goldstaub requested that this item be on the Board
Agenda for action on April 29, 2003. Dr. Bill Johnson, the District’s Chief of Facilities
and Operations, gave a PowerPoint presentation on Information/Discussion
Item VII. B. SUSD Facilities Master Plan Update. Dr. Johnson stated that the focus of the current phase is the
District’s high schools. Dr. Johnson
introduced representatives from the architectural firms who presented their
company’s proposals. Tom Riley, from
the firm of Gould/Evans, presented his firm’s proposed plans for Arcadia and
Coronado High Schools and Sierra Vista Academy. John Anderson, from the firm of HAD Architects, presented his
firm’s proposed plans for Saguaro, Chaparral and Desert Mountain High
Schools. Discussion ensued on the
timelines for the proposals as well as on cost estimates. Discussion was also had on the need for
community hearings and having a survey form on the District’s Web site for
community input, perhaps with the help of the Yes to Children
committee that worked so diligently on the March 2003 M&O Override
election. Board direction was given
to the Administration to bring forward on the April 29, 2003 Board Agenda an
item for consideration of a bond or capital override for the November 2003
election. Dr. Erwin reviewed the
direction given to her by the Board and also thanked Dr. Johnson for his
diligent work with a variety of people and for his excellent presentation,
which did not near reflect the time and energy spent on this project. Information/Action
Item(s) Bob Flach, the District’s Chief Financial Officer,
gave a PowerPoint presentation on Information/Action Item VIII. A.
2003-2004 Budget. Mr. Flach reviewed
the national, statewide, and District economic pictures. Discussion was had on proposed
non-classroom reductions, as well as on the process of zero-based
budgeting. Mr. Flach indicated that
the zero-based budgeting process for 2004-2005 would begin in the fall of
2003, earlier than previously done.
The Board also discussed consolidating administrative positions, the
level of testing in the District, and class size. The Board further requested a report on the East Valley
Institute of Technology (EVIT) and asked for a report on the amount of funds
contributed to that program. Dr.
Erwin indicated that she would present a report on EVIT at a future Board
meeting. President Goldstaub indicated he would like a motion
to move forward with proposed administrative budget reductions that need
notification by April 15, 2003, pursuant to the SUSD Administrative and
Support Employment Agreement. Mrs. Schild moved that the District notify the
proposed administrative positions of a reduction in force by April 15, 2003,
as outlined in Mr. Flach’s presentation: 1. Reduction
in Facilities/Building/Construction Services 2. Reduce
Warehouse 3. Instructional
Technical Specialist (1) 4. Information
Systems Administrator (1) 5. Absorption
of International Baccalaureate Program Responsibilities 6. Adjust
Sierra Vista Academy – first semester only Mrs. Avianantos seconded the motion. The motion was approved with a vote of 4 – 1 (Mrs.
Zapien-Ferrero voted Nay). Consent Agenda
Item IX. A. Acceptance
of Gifts - $17,243.74 Item IX. B. Accounts
Payable Vouchers Item IX. C. Approval of
Hearing Officer’s Recommendations Item IX. D. Approval of
Minutes of March 18, 2003 Regular Board Meeting Item IX. E. Approval of
Minutes of March 20, 2003 Special Board Meeting Item IX. F. Approval of
Minutes of March 25, 2003 Special Board Meeting – Corrected Item IX. G. Approval of
Payment for Work Performed by Lewis & Roca Item IX. H. Approval to
Increase Prior Board Authorization for Telephone Maintenance Item IX. I. Approval to
Increase Purchase Order for Food and Food Service Supplies Item IX. J. Award of
Bid #3108, Magazine Subscription Item IX. K. Issuance of
RFP for Banking Services Item IX. L. Call for
Bid for Field Grading and Drainage at Cochise Elementary School Item IX. M. Chaparral
High School Cafeteria Doors Item IX. N. Payroll
Vouchers Item IX. O. Personnel
Actions Item IX. P. Student
Activities Statement for February 28, 2003 Mrs. Schild moved to
approve the Consent Agenda, as corrected, and with the exception of
Items IX. G. Approval of Payment for Work Performed by Lewis & Roca, and
Item IX. O. Personnel Actions, to be heard separately. Mrs. Avianantos seconded the motion. The motion, as stated,
was approved with a vote of 5 – 0. Mrs. Schild questioned
Mr. Flach regarding Consent Agenda Item IX. G. Approval of Payment of
Work Performed by Lewis & Roca.
Mr. Flach reported that a checks and balance system has been put in
place to prevent a reoccurrence of any invoices being misplaced in the
future. Mrs. Schild moved to
approve Consent Agenda Item IX. G. Approval of Payment of Work
Performed by Lewis & Roca. Ms.
Beckvar seconded the motion. The motion was approved
with a vote of 5 – 0. Mrs. Schild requested
clarification on Consent Agenda Item IX. O. Personnel Actions. The teachers listed under “Separations”
with the reason of “Reduced in Force” are on this Agenda due to the fact that
notification must be made to these employees by April 15, 2003. Discussion followed on who would be
rehired if positions became available and the process involved. Mrs. Zapien-Ferrero
moved to approve Consent Agenda Item IX. O. Personnel Actions. Mrs. Avianantos seconded the motion. Further discussion was held regarding the
community’s opinion on reduction of force.
Ms. Beckvar stated that what the Board is doing now is protecting the
District from a “worse-case scenario.”
The motion was approved
with a vote of 4 – 1 (Mrs. Schild voted Nay). Dr. Erwin noted that
this item included the appointment of Dr. Katie Root as the new principal of
Laguna Elementary School and congratulated Dr. Root and the Laguna community. Governing
Board Reports
Board Members Karen
Beckvar and Christine M. Schild thanked the principals, administrators, and
staff at the various schools and District sites for their hospitality during
their visits over the last few weeks. President Goldstaub
announced he will be leaving Arizona and will be relocating back to the Northeast. The exact date of his resignation had not
yet been determined. Dates
of Upcoming Board Meetings and District Events
Tuesday, April 29, 2003
– 7:00 PM – Work/Study Meeting Tuesday, May 13, 2003 –
7:00 PM – Regular Board Meeting At 10:38 PM, Mrs.
Schild moved to adjourn the meeting.
Ms. Beckvar seconded the motion. The motion was approved
with a vote of 5 – 0. Dated this 8th day of April 2003. The
Governing Board of the Scottsdale Unified School District #48
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Correction to Consent Agenda Item IX. F. Approval of
Minutes of 3/25/03 Special Mtg. Motion #107Approval of Agenda as Corrected and as Stated Public Comment Motion #108Consideration and Disposition of Hearing Officer’s
Recommenda- tion re: Termination of David Renaud Information/Discussion•Proposed Policy Revisions •SUSD Facilities Master Plan Update Visitors Information/Action•2003-2004 Budget Motion #109Approval of
Administrator Reductions
Consent Agenda
Motion #110
Approval of Consent
Agenda as Stated Motion #111
Approval of Payment of
Work Performed by Lewis & Roca Motion #112
Approval of Personnel
Actions Governing Board Reports Dates of Upcoming Board
Meetings and District Events Motion #113
Adjournment |