Budget

The Gifted Services Coordinator credits each teacher with a dollar amount that they have to spend on whatever they need for their Gifted students. Teachers complete a purchase order requisition (keep a zerox copy) and forward it to the Gifted secretary who funds and logs it, has the coordinator approve it and submits it to finance and purchasing. Materials are shipped directly to the warehouse and delivered to the school from there.
Download Requisition Form

Procedures:

1. Check the vendor list (the school secretary has a copy of the list) to see if the vendor has been approved by the district. If the company is on the list proceed with #2, if the company is not on the list see directions for completion below.
2. Complete a requistion form
   Complete school, requested by full name, stock number, quantity, description, unit cost, and total cost
3. Submit the requisiton to the Gifted Services Office through interdistrict mail.
4. The staff in the Gifted Services Office completes the requisition on line and fills in the budget coding then submits it to accounting for approval.
5. The amount of money is deducted form the allocated amount given each year to the Gifted Specialist. This money can be spent on supplies, equipment, software, conferences and subscriptions.
6. All goods and materials are shipped to and received at the district's materials distribution center. Once received, the warehouse delivers the goods to the school with a copy of the purchase order which is signed by whomever receives it at the school.

If the company is not on the vendor list you must call four similar vendors on the list and inquire the availability of these materials through their company. Document the company called, who you spoke to, the phone number and the availability. If four similar companies do not supply the materials submit all paperwork, the purchase will be made through the original company. If the company is a sole source vendor, meaning that they are the ONLY company that supplies this product, have them fax a "sole source letter", attach this letter to the requisition.