Those present: Bonnie Halley, Don Ruff, Tim Bray, Pam Krewson, Murray Wilson , Wendy Lyons, George Bosworth, Randy Blecha, Gary Slump, Kent Bosworth, Ward Simpson

1. Information on Bond Status

Monthly vs. Quarterly Reports: Committee meetings occur prior to end of quarter, so reports are monthly. Schedule will be revised for next year.

Review First Monthly Report: Gary Slump went through first monthly report. Clarification was requested on what schools were in different categories. Biggest issue in highlights section is the withdrawal of SDM from additional remodel projects; negotiations are underway to divide work at Kiva, Mohave, Navajo, and Pueblo among the four participating architects to ensure no delays. Kent explained how each architect will break down all costs by project, fiscal year, and school, and how all costs are reviewed thoroughly by project manager before submittal to SUSD for payment. Asbestos abatement consultant explained, as well as the procedure followed in any construction to determine ACM. The only abatement will be in areas of actual construction work. We are awaiting response on whether building renewal money can be used for abatement, and/or if the District will the County petition to exceed budget (historical). There ware a request to include a note that design costs are not included in project budget, with a possible change of verbiage to "construction budget." It was pointed out that the budget detail contains this info.

Updates on Individual Projects/Timelines: 3D/I currently meeting with schools to clarify work to be done. Roofs: The Gould Evans districtwide plan is due 3/1/00. Leaking roof at Chaparral to be one of first to be redone. For an indoor p.e. area, input was sought from p.e. teachers, administration, parents, and is felt that this area should be multi-purpose. The design will be standardized to ensure equity at all sites. An area for strings in this facility was essential to all schools; it's possible the new multi-purpose area could have an annex for strings performance. Vocal music also strongly advocated.

Cochise School: The new buildings are to be built as close as possible to existing facility. Concerns of soccer group were considered, as they use the fields every weekend throughout the season.

Tavan School: There have been three program meetings with the management team, with an additional meeting set for next week. Two main concerns: getting everyone relocated to the north side of street, and the bus turn-around hazard. New buildings will be required. Design completion is anticipated at the end of March. Input from students was sought as part of community involvement in the remodel of the school. There was discussion on the merits of continuing flood irrigation or possible alternatives. A better method needed of watering the grounds is needed, as the concrete has been worn away by years of flood irrigation, exposing rebar. Orcutt Winslow is making arrangements with the City of Phoenix so that their schools (ANLC, Hopi, Ingleside) will have expedited processing of permits, registrations, etc., required for the various projects. The MEP phase, which requires shutting down of school,will occur over the summer months, then remodel work . Portable site issues are being worked out. Twelve schools of Gould Evans will have two contractors, one for MEP, one for renovation. Durrant is doing the design work for the high schools. The track renovation program is underway, with DMHS furthest along; coating is expected in 14 days. Saguaro and Coronado are expected to receive paving next week, while avoiding conflicts with sports schedules at Chaparral. There has been dialogue with Design Review (City) and homeowner organizations. Cocopah, Cherokee, Sequoya, and Cocopah want their cafeterias redone. It is the intent to do the majority of work over the summer, including removal of portables and building new classrooms. Cherokee: MEP and abatement, possibly adding space to half-building there over summer. Most portables not salvageable; however, we don't want to "jump gun" regarding disposition of these portables until the growth issue in the northern area is resolved.

Status of Website: Demo of website by Ward Simpson. Website address is www.3di.com./3deye. Link will be established on District website. Bond oversight members will be assigned a specific password to go to a more detailed level of reporting. The general public will access the site as a guest.

2. Status Report on DC Ranch School:

Work is right on schedule: block walls going up. A few days were lost at the beginning of project, but contractor is making up lost time. Substantial completion to be November, final December. Would like to designate architect for design of the elementary school phase of DC Ranch in January so work can begin as soon as the middle school completed. Explanation of how pay application occurs: there is a meeting among architect, contractor and project manager, usually around 25th of each month. The percentage of completion is established; the project manager agrees, the architect affirms, then pay application is sent to District for approval for payment. All conditional lien waivers must be in place for month being processed. Once the check is received by the contractor, there is an unconditional lien waiver. Project manager invoices come directly to district; architect submits to project manager for review and approval, and it is then sent to SUSD.

3. Equipment Update

Air conditioning for School Busses: Bill Kohn is working on specs, and identifying the newest and best buses in the fleet for air conditioning. The budget is $250,000. In prioritizing what units will be cooled, first group will probably be the special ed buses, as air conditioning is specified in many IEP's.

4. Other Questions & Answers

Committee was asked if black and white copies are okay, due to high cost of color copying, and it was agreed that it's best to save the money of color copying. All bonds have been sold; the full amount of the authorization is in the bank. The goal is that all work will be completed by December, 2002. There was a question on interest reserve rate; Randy offered to bring Finance person to next meeting to explain, if desired. Frank Davidson, interim assistant superintendent, will be asked to attend the next meeting (March 16). Does 3D/I compile a monthly executive report? Can it go to bond oversight members? Will be sent. For future meetings, it was requested that members bring notebooks and they will receive updates.

5. Public Comment

No one from the public at large attended this meeting.

Next Meeting: March 16 (4:30-6:00) Ed. Center