MINUTES OF THE REGULAR MEETING
OF THE GOVERNING BOARD
SCOTTSDALE SCHOOL DISTRICT NO. 48
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May 11, 2004 A Regular
Meeting of the Governing Board of the Scottsdale Unified School District,
#48, Maricopa County, was called to order at 7:00 PM, at the Scottsdale
School District Education Center Board Room, 3811 North 44th
Street, Phoenix, Arizona. President
Zapien-Ferrero called upon Shari Avianantos to lead the audience in the
Pledge of Allegiance. Board Members
in attendance were Sandra Zapien-Ferrero, President; Karen Beckvar, Clerk;
Shari Avianantos; Joel S. Feldman; and Christine M. Schild. Associate Superintendent Don Jefferies,
and attorney for the District, Tom Pickrell, Miller LaSota & Peters, were
also present. A quorum was present. Mrs. Zapien-Ferrero welcomed approximately
120 visitors. President
Zapien-Ferrero announced that there were two addendums to the Agenda: 1. Information/Action Item VII. F. Legal
Representation Guidelines 2. Consent Item VIII. D1 Personnel
Addendum to 5/11/04 Agenda Also, two
corrections were noted to the Agenda: 1. Page 5, Information/Action Item VII.
B. Bond Resolution, should read “…….in the amount of 2. Page 40, Consent Item VIII. W.
Revision #2 of the FY2003-2004 Annual Expenditure Budget, under RECOMMENDATION,
the following line should be added: 2003-2004
2003-2004 Revision
#1 Revision #2 Increase Excess
Utilities $4,070,083 $4,770,083 President
Zapien-Ferrero also moved Information/Action Item VII. C. Club Fees
for the Middle Schools and High Schools, to be heard after Public Comment. Mrs. Schild
moved to approve the Agenda as corrected and amended. Mrs. Avianantos seconded the motion. The motion was
approved with a vote of 5 – 0. Public
Comment
Nolan Fisher
spoke in opposition to the removal of certain food vendors at Saguaro HS and
in opposition to the review of the school’s yearbook in compliance with the
Student Code of Conduct. President
Zapien-Ferrero requested Mr. Jefferies to follow up on these concerns. Zach Jaffe
spoke in opposition to the proposed fee for student clubs of $25 per club. Max Kanter spoke
in opposition to the proposed fee for student clubs of $25 per club. Amanda Pyper
spoke in opposition to the proposed fee for student clubs of $25 per club. Ariel Sim spoke
in support of an exception in class sizes in the fine arts program at DMHS. Juliet
Tablerion spoke in support of an exception in class sizes in the fine arts
program at DMHS. Paul Sim spoke
in support of the fine arts program at DMHS and the District. Caryn
Chappelear spoke in support of the fine arts program at DMHS. Lisa Brouillette
spoke in support of the District’s gifted program. Pauline Bowie
spoke in support of the District’s gifted and fine arts programs. Members of the
DMHS Band, Choir, and Jazz Ensemble displayed their winner’s trophies from
the Anaheim (California)/ Heritage Festival and spoke in support of the fine
arts program at DMHS. Kimyana Lee
spoke in support of the fine arts program at DMHS. President
Zapien-Ferrero stated that the Administration is reviewing the staffing and
class size problem with the fine arts program at DMHS. Information/Action Item VII. C. Club Fees for the
Middle Schools and High Schools.
Board Member Christine Schild requested a review of the student fee
structure for clubs at the middle schools and high schools. Bob Flach, the District’s Chief Financial
Officer, stated that if the Governing Board required a $25 fee for each club
a student joined, there would be an insurmountable accounting problem in
tracking those funds, thereby making the cost of the accounting probably more
than the money received. Mr. Flach
recommended the requirement be tabled.
Mrs.
Zapien-Ferrero moved to table the requirement of club fees until further
study was done. Ms. Beckvar seconded
the motion. The motion was
approved with a vote of 5 – 0. Information/Discussion Item
Don Jefferies presented Item VI. A. Scottsdale Unified School
District Policy Manual Review.
Arizona School Boards Association (ASBA) suggests that the Governing
Board review the changed areas indicated as substantive or new. Most of the revisions were due to changes
in federal and state statute; while some were recommended changes for
consistency, compliance or clarity reasons.
The Board requested a Work/Study on section B of the Policy Manual, to
be held at the June 8, 2004 Board Meeting.
All of the other policies will be on the June 8, 2004 Consent
Agenda. Information/Action Items
Item VII. A. Arizona School Boards Association (ASBA) Delegate
Assembly. Mrs. Schild moved to
appoint Karen Beckvar as our delegate to the ASBA Delegate Assembly to be
held June 26, 2004 in Mesa, AZ. Mrs.
Avianantos seconded the motion. Mrs. Schild moved to amend her motion to include the appointment of
Shari Avianantos as the alternative delegate to the June 26, 2004 ASBA
Delegate Assembly. Mrs. Zapien-Ferrero
seconded the motion. The amendment to the motion was approved with a vote of 5 – 0. The original motion, as amended, was approved with a vote of 5 – 0. Item VII. B. Bond Resolution.
Bill Johnson, Chief of Facilities and Operations, gave a PowerPoint
presentation on the Master Facilities Plan.
Discussion was had on enrollment projections and equity in the
District’s high school boundaries.
Bob Flach, Chief Financial Officer, outlined what the Bond will
include. Ms. Beckvar moved to direct the Administration to prepare a
resolution to place a bond on the November 2, 2004 ballot for Board approval
at the June 8, 2004 Governing Board Meeting.
Mrs. Avianantos seconded the motion. The motion was approved with a vote of 5 – 0. Item VII. D. Update
on District Legal Representation.
Discussion ensued regarding the options that have been explored to
reduce the cost of legal services: 1.
Contract
services as per current bid specifications with Governing Board approved
legal services guidelines. 2.
Award or reject
the offers of Bid #4108, for one yearly price for all-inclusive legal
services. 3.
Employ an
in-house attorney and an administrative assistant. Mrs. Schild and
Mr. Feldman, as a Governing Board subcommittee, did an analysis of the three
options. Mrs. Schild reviewed the
findings of the subcommittee. Mrs.
Zapien-Ferrero moved to direct the Administration to post a position for an
in-house attorney and an administrative assistant. Mrs. Schild seconded the motion. Ms. Beckvar
noted that there would be other legal fees incurred outside of an in-house
attorney. The motion was
approved with a vote of 5 – 0. Mrs. Schild
moved to reject the offers of Bid #4108.
Ms. Beckvar seconded the motion. The motion was
approved with a vote of 5 – 0. Item VII. E.
Approval to Increase Prior Board Authorization for Legal Services. Bob Flach, Chief Financial Officer,
discussed with the Board the reasons that an increase is being requested. Discussion was held on the procedures that
have successfully been put in place to reduce legal fees. Ms. Beckvar expressed a concern in the
community of the District’s legal fees.
Mrs.
Zapien-Ferrero moved to approve the authorization of $100,000 increase until
June 8, 2004 Governing Board Meeting, and to revisit this matter at that
time. Mrs. Avianantos seconded the
motion. The motion was
approved with a vote of 4 – 1 (Mrs. Schild voted Nay). Item VII. F.
Legal Representation Guidelines. Bob
Flach reviewed the Legal Representation Guidelines as recommended by Governing
Board subcommittee, Joel Feldman and Christine Schild, which have been put in
place. Mr. Feldman
moved that the Governing Board adopt the Legal Representation Guidelines as
recommended by the Governing Board subcommittee of Joel Feldman and Christine
Schild. Mrs. Avianantos seconded the
motion. The motion was
approved with a vote of 5 – 0. Consent
Agenda
Item VIII. A.
Acceptance of Gifts - $56,831.06 Item VIII. B.
Accounts Payable Vouchers Item VIII. C.
Payroll Vouchers Item VIII. D.
Personnel Actions Item VIII. D1
Personnel Addendum to 5/11/04 Agenda Item VIII. E.
Approval of Minutes of April 20, 2004 Regular Board Meeting Item VIII. F.
Approval of Minutes of April 22, 2004 Special Board Meeting Item VIII. G.
Approval of Literature Distribution Policy Item VIII. H.
Approval of 2004-2005 Student Code of Conduct Item VIII. I.
Approval of Annual Renewal of Intergovernmental Agreements Item VIII. J.
Approval of Renewal of Annual Food Program Service Agreement Item VIII. K.
Approval of Annual Renewal of Intergovernmental Agreement with Maricopa
County Human Services Department Item VIII. L.
Approval of Renewal of Intergovernmental Agreement for Head Start Food
Catering Services Item VIII. M.
Approval of Intergovernmental Agreement with East Valley Institute of
Technology, Satellite Program Item VIII. N.
Approval of Intergovernmental Agreement with East Valley Institute of
Technology, Carl Perkins Item VIII. O.
Approval to Increase Prior Board Authorization for Purchase of Foods, Fresh
Produce Item VIII. P.
Approval to Trade In Copiers Item VIII. Q.
Authorization to Exceed Subsections 200 and 400 in the Maintenance and
Operations Budget Item VIII. R.
Call for Bid for Miscellaneous Civil Projects Item VIII. S.
Issuance of RFP for Alcohol and Substance Abuse Testing/Bus Driver
Recertification Item VIII. T.
Issuance of RFP for Classroom and Office Furniture Item VIII. U.
Resolution Authorizing the Execution of Warrants Between Board Meetings Consent
Agenda Continued
Item VIII. V.
Resolution to Appoint the Maricopa County Schools as the Chief Disbursing
Officer for
Garnishments Item VIII. W.
Revision #2 of the FY2003-2004 Annual Expenditure Budget (Corrected) Mr. Feldman
moved to approve the Consent Agenda, as corrected. Mrs. Avianantos seconded the motion. The motion was
approved with a vote of 4 – 0 with 1 abstention from Mrs. Schild. Mrs.
Zapien-Ferrero thanked those employees listed in the Personnel Actions, who
were retiring or leaving the District, for their services. Governing
Board Reports
Ms. Beckvar reviewed her activities since the last Governing Board Meeting. Mrs. Schild
reviewed her activities since the last Governing Board Meeting. Mrs. Schild also announced the winner and
honorable mention of a contest she was personally conducting for the children
of the District. Mrs. Schild read the
winning entries. Mrs.
Zapien-Ferrero stated that, at the request of Board Member Karen Beckvar, she
would like to go forward with an audit of the legal bills of the Booth
matter. President Zapien-Ferrero requested
this item be placed on the Agenda for a Special Meeting scheduled for May 20,
2004. Dates
of Upcoming Board Meetings and District Events
Monday, May 24,
2004 All High School Graduation Exercises Tuesday, June
8, 2004 – 7:00 PM – Regular Board Meeting Tuesday, June
22, 2004 – 7:00 PM – Work/Study Meeting on FY2004-2005 M&O Budget At 10:05 PM,
Mrs. Schild moved to adjourn the meeting.
Ms. Beckvar seconded the motion. The motion was
approved with a vote of 5 – 0. Dated this 11th
day of May 2004. The Governing Board of the Scottsdale
Unified School District #48
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Addendums to
Agenda Corrections to
Agenda Move
Information/Action Item Club Fees
to be Heard After Public Comment Motion #163Approval of
Agenda as Corrected and Amended Public Comment Club Fees for
Middle Schools and High Schools Motion #164Club Fees for
Middle Schools and High Schools Tabled for Further Study Information/Discussion
SUSD Policy Manual Review Work/Study 6/8/04 on Section B, Remainder of Policies on Consent
Agenda 6/8/04 Information/Action
•ASBA Delegate Assembly 6/26/04 Motion #165
Appointment of Karen Beckvar as Delegate Motion #166
Appointment of Shari Avianantos as Alternative Delegate •Bond Resolution Motion #167
Direction to Prepare Bond Resolution •Update on District Legal Representation Motion #168
Approval of In-House Attorney and Administrative Assistant Motion #169
Reject Offers of Bid #4108 •Approval to Increase Prior Board Authorization for Legal Services Motion #170 Approval of $100,000 Increase for Legal Services •Legal Representation Guidelines Motion #171 Adoption of Legal Representation Guidelines Consent Agenda
Consent Agenda Continued Motion #172
Approval of Consent Agenda as Corrected Governing Board Reports Move Forward with Legal Billing Audit of Booth Matter Dates of Upcoming Board Meetings and District Events Motion #173 Adjournment |