MINUTES OF THE REGULAR MEETING

OF THE GOVERNING BOARD

SCOTTSDALE SCHOOL DISTRICT NO. 48

December 18, 2001 A Regular Meeting of the Governing Board of the Scottsdale Unified School District, #48, Maricopa County, was called to order at 7:10 PM, at the Scottsdale School District Education Center Board Room, 3811 North 44^th Street, Phoenix, Arizona. President Carey called upon Mrs. Newby to lead the audience in the Pledge of Allegiance. Board Members in attendance were Thomas C. Carey, President; Sandra Zapien-Ferrero, Clerk; Shari Avianantos; David R. Goldstaub; and Barbara A. Newby. Superintendent Barbara F. Erwin, and Attorney James Martin, Lewis & Roca, were also present. A quorum was present. President Carey welcomed approximately 75 visitors. Mrs. Zapien-Ferrero moved to approve the Agenda as presented. Mrs. Avianantos seconded the motion. The motion was approved with a vote of 5 – 0. Governing Board Reports There were no reports from the Governing Board. President Carey passed the chair responsibilities to Mrs. Zapien-Ferrero, the School Board Clerk. Public Comment Christine Schild spoke on behalf of the Community Action Committee (CAC), inviting everyone to the Community Dialogue scheduled for 7:00 PM, January 17, 2002, at Saguaro High School cafeteria. Denise Smith spoke about her concerns about zero tolerance policy. Felicia Greenwell spoke about her concerns about zero tolerance policy. Darrow Soll spoke about his concerns regarding zero tolerance policy. Dr. John Weimer, Superintendent of SEES Charter School, spoke about his concerns regarding Board action on the nullification of the IGA with SEES. Scott Barker, President of Scottsdale Education Association (SEA) spoke about the results of an SEA survey regarding potential budget cuts. Stan Sipes spoke in support of the Gifted Program. Pauline Bowie, President of Scottsdale Supporters of the Gifted, spoke in support of the Gifted Program. Lisa Sipes spoke in support of the Gifted Program. Nora Frame spoke in support of the Gifted Program. Nancy Whalen spoke about her concerns regarding zero tolerance policy. Kathy Travous spoke in support of Instructional Technology Specialists. Coleen Katz spoke in support of not cutting any programs and the misunderstandings throughout the District regarding another override election. Mrs. Zapien-Ferrero passed the chair responsibility back to Mr. Carey. Action Items Mrs. Zapien-Ferrero moved to approve Action Item VII. A. Approval of Minutes of November 27, 2001 Special Board Meeting. Mrs. Avianantos seconded the motion. The motion was approved with a vote of 4 – 0 with 1 abstention from Mr. Carey who did not arrive at that meeting until 6:10 PM. Mrs. Avianantos moved to approve Action Item VII. B. Approval of Minutes of November 27, 2001 Work/Study Meeting. Mrs. Newby seconded the motion. The motion was approved with a vote of 5 – 0. Action Item VII. C. M&O Override Budget Reduction. Mr. Bob Flach, the District’s Chief Financial Officer gave a presentation to the Board. Mr. Flach presented several options and plans for reductions in the M&O budget. The Board discussed these options and plans, considering several scenarios. Mr. Carey moved that budget reductions in the total amount of $3.3 million be made in the following manner, a $502,000 Central Office reduction, and a recapture of the balance necessary that resulted from the failure of the M&O Override to be taken from the Plant Fund. Motion dies for lack of a second. Barbara Newby moved that the Board approve the following M&O Budget reduction, we take Year One, Option A, Items 1 –14, with the exception of Item #4, coupled with $525,000, plus whatever the difference is to bring it up to $3.3 million, from the Plant Fund to supplement that, and Option F, a reduction in site support staff, with the exclusion of teacher assistants in all areas, for a total of $3.3 million. Year One-Option A 1. Central Office Reduction $ 502,000 A. 6.2 Administrative Positions B. 4.0 Classified Positions 2. PDC/TOA/IT Restructuring 545,000 3. Warehouse Reductions 135,000 4. Hearing Officers Costs 40,000 5. Outside Consultants Costs 60,000 6. TV Channels – Reduction of Services Essential Services Only 138,000 7. Fees & Dues 70,000 8. 6/5ths Teacher Contracts 120,000 9. Postage Reduction 41,000 10. Principal Discretionary Accounts 104,000 11. Out of District Travel Costs 70,000 12. Maintenance/Grounds Reductions 527,000 13. Department Chairs – Elimination of Additional Planning Period 152,000 14. Eliminate Pupil Progress Reports Sent to Parents 23,000 TOTAL: $2,527,000 Option F Site Classified Support Staff $ 250,000 Reduce classified staff by a total of 3.5 at the Middle school level and a total of 5.0 at the High School level. (Savings of $212,500.) $37,500 from Elementary classified staff. Mr. Goldstaub seconded the motion. Mrs. Zapien-Ferrero offered the following amendment to Mrs. Newby’s motion: we take $1,263,500 from Option A, and the remainder be made up from the Plant Fund. President Carey ruled the amendment out of order as it changes the intent of the original motion. Mr. Goldstaub asked for clarification of Mrs. Zapien-Ferrero’s amendment. Mrs. Zapien-Ferrero stated that she did not want any classified/support staff terminated, as she believes the District is right where it needs to be with the present staff. Her intent is that the Board only take one-half of the total Year One Option A, and make up the remainder from the Plant Fund, leaving the decision of what items to cut to the Administration. Mrs. Newby stated that she heard some concern about Option F of her motion. Her decision to put that in there was to take less from the Plant Fund and to be realistic about where the District might need to be next year. The Board agreed there was concern, as Option F would lead to people being laid off of work. President Carey asked if a Board Member wished to amend the motion. Mrs. Zapien-Ferrero moved to amend; Option A, with the exception of item 4 and the exception of Option F, and the remainder to come out of the Plant Fund. The chair overruled the amendment, as it changes the intent of the original motion. President Carey called for the question. The motion failed with a vote of 0 – 5. Mrs. Newby moved that the Board approve correcting the District’s M&O budget, due to the shortfall for the lack of the passing of the M&O Override, to be as follows: taking Year One Option A list, with the exception of item #4, changing the total to $2,487,000, and taking the remaining money ($813,000) from the Plant Fund, to bring the total to $3.3 million for the 2002-2003 school year. Mr. Goldstaub seconded the motion. The motion was approved with a vote of 4 – 1 (Mr. Carey voted nay). Information/Action Items President Carey asked Mrs. Zapien-Ferrero to take the chair of the meeting, stating that because of a conflict, or a possible conflict of interest, the statement of which is on file with the School District and recorded in the Minutes, officially, he would recuse himself from Items VIII. A., B., and C. Mrs. Newby moved to approve Information/Action Item VIII. A. Nullify Intergovernmental Agreement with SEES. Mr. Goldstaub seconded the motion. Mr. Goldstaub stated that he supported this action because it is the demand of the Attorney General’s office that the District nullify this agreement, and it is his desire to comply with that demand. The motion was approved with a vote of 4 – 0. Mrs. Avianantos moved to approve Information/Action Item VIII. B. Alternative Education Services. Mr. Goldstaub seconded the motion. Mr. Don Jefferies, Associate Superintendent, and Dr. Althe Wood, Executive Director of Student Services gave a presentation on Alternative Education Services. The Board discussed the zero tolerance policy. The motion was approved with a vote of 3 – 1 (Mrs. Newby voted nay). Mrs. Avianantos moved to approve Information/Action Item VIII. C. District Summer School and Evening Class Programs for 2002. Mrs. Newby seconded the motion. Ann Boyle, Assistant Superintendent for Curriculum and Instructional Services, gave a presentation on the District’s intent to have its own Summer School and Evening Class Programs for 2002. Discussion ensued on how the programs would be funded and facilitated. It was clarified that this vote was an approval to go forward in getting the program ready. The motion was approved with a vote of 4 – 0. Dr. Erwin made a statement clarifying comments made during the Public Comment portion of this meeting. At 11:30 PM, Mrs. Newby excused herself from the meeting. President Carey returned to the meeting and resumed the chair. Information/Discussion Items Item IX. A. Construction Update. Dr. Bill Johnson, the District’s Chief of Facilities and Operations, gave his monthly Construction Update to the Board, reporting on the status of various construction projects in the District. Item IX. B. Selection of Attorneys for District. Mr. Bob Flach reported to the Board on the information he has compiled in regard to using the County Attorney as opposed to private legal firms to cut down expenditures of legal fees. The Board requested this item return to the Agenda on January 14, 2002, when Mr. Flach will have more detailed information. Consent Agenda Item X. A. Acceptance of Gifts Item X. B. Acceptance of School Deficiencies Projects Item X. C. Accounts Payable Vouchers Item X. D. Approval of Guaranteed Maximum Price for the Portable Building Replacement at Cheyenne Elementary School Item X. E. Approval of Hearing Officer’s Recommendations Item X. F. Approval of Readmission for Student #16903 Item X. G. Approval to Increase Prior Board Authorization to Target General for 1997 Bond Projects at Various Schools Item X. H. Approval to Increase Prior Board Designation of Sole Source Item X. I. Award of Bid #2049, School and Activity Buses Item X. J. Award of Bid #2067, Mohave Middle School Improvements Item X. K. Award of RFP #2065, Bond Counsel Services Item X. L. Award of RFP #2073, Medicaid Billing Services Item X. M. Designation of Sole Source Vendor Item X. N. Issuance of RFP for Savings Bond Provider Item X. O. Payroll Vouchers Item X. P. Personnel Actions Item X. Q. Personnel, Approval of Qualified Evaluators Item X. R. Proposed Revision of District Calendar 2002-03 Item X. S. Recommendation for Approval of the High School Planning Guide for 2002-03 School Year Item X. T. Student Activities Statement as of September 30, 2001 Mrs. Zapien-Ferrero moved to approve the Consent Agenda in its entirety. Mr. Goldstaub seconded the motion. Mr. Carey moved that Item X. F. Approval of Readmission for Student #16903, be pulled from the Agenda, to be heard separately. Mr. Goldstaub seconded the motion. The motion to pull Item X. F. was approved with a vote of 4 – 0. The original motion, as amended, was approved with a vote of 4 – 0 (Mrs. Newby had left the meeting). Mr. Goldstaub moved to approve Consent Agenda Item X. F. Approval of Readmission of Student #16903. Mrs. Zapien-Ferrero seconded the motion. The motion was approved with a vote of 3 – 0 with 1 abstention from Mr. Carey, due to a potential conflict of interest. Future Action Item XI. A. Policy Manual Review. The Board Members had been previously presented with revised Policy Manuals for their review. There being no questions or revisions, this item will be on the Consent Agenda for January 14, 2002. Recent News and Media Coverage/Potential Board Response There were no Board responses at this time. Dates of Upcoming Board Meetings and District Events Monday, January 14, 2002 – 6:30 PM – Special Board Meeting Monday, January 14, 2002 – 7:00 PM – Regular Board Meeting (this is change of date) Tuesday, January 29, 2002 – 7:00 PM – Work/Study Meeting At 11:45 PM, Mr. Goldstaub moved to adjourn the meeting. Mrs. Avianantos seconded the motion. The motion was approved with a vote of 4 – 0. Dated this 18th day of December 2001. The Governing Board of the Scottsdale Unified School District #48 _________________________________ Thomas C. Carey, President _________________________________ Sandra Zapien-Ferrero, Clerk _________________________________ Shari Avianantos _________________________________ David R. Goldstaub _________________________________ Barbara A. Newby

Motion #317 Approval of Agenda Governing Board Reports Public Comment Motion #318 Approval of Minutes of November 27, 2001 Special Board Meeting Motion #319 Approval of Minutes of November 27, 2001 Work/Study Meeting M&O Override Budget Reduction Motion #320 Budget reduction Motion died for lack of a second Motion #321 Budget reduction Year One Option A Option F Amendment Amendment Overruled Amendment Amendment Overruled Motion Fails Motion #322 Budget Reduction Information/Action President Carey recuses himself from the Meeting Motion #323 Nullify IGA with SEES Motion #324 Alternative Education Services Motion #325 District Summer School and Evening Class Programs for 2002 President Carey Resumes Chair Information/Discussion Construction Update Selection of Attorneys for District Consent Agenda Motion #326 Approval of Consent Agenda Motion #327 Amendment Motion #328 Approval of Readmission of Student #16903 Future Action Policy Manual Review Dates of Upcoming Board Meetings and District Events Motion #329 Adjournment