Facilities Management for Learners : Facility Rentals

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FACILITIES RENTAL POLICY MANUAL AND FEE SCHEDULE

The use of District facilities is permitted under Arizona Statute and Governing Board Policy, but subject to specific rules and conditions. You can download the entire Facility Rental Policy Manual and Fee Schedule as a PDF file which requires Adobe Acrobat Reader to open.

Facility Rental Policy Manual and Fee Schedule - effective July 1, 2009

Any group, organization or individual ("Renter") must complete a Contract for Rental of School Property ("Contract"), provide an Insurance Certificate and pay usage fees according to their user classification (p. 1). If a Renter is claiming non-profit status, a copy of the non-profit certificate and/or a copy of a 501(c)(3) status letter must be attached to the Contract (p. 4).

The Insurance Certificate MUST include the name of the Renter’s insurance company, policy number, valid effective dates, coverage of no less than $1,000,000 liability for bodily injury and property damage and no less than $100,000 Damage to Rented Premises, and the “Scottsdale Unified School District” named as “Additional Insured” on the Certificate (p. 4).

For most Contracts, the Renter must pay all facility, personnel, and equipment fees plus utililty surcharges prior to the scheduled use of the facilities (p. 11).

PROCEDURAL STEPS:

1. Contact the school of your choice at least one month prior to your event. The school will verify space and date availability, determine your classification and appropriate fees, and help you complete a Contract. To avoid delays in processing your contract, please be sure to attach your Insurance Certificate, proof of non-profit status (if applicable), and a check for all appropriate fees (pp. 3-12).
    
2. The school will secure the signatures of the Principal and the Plant Manager, and then send the Contract and all attachments to the Facilities Management for Learners Department at the district office (p. 5).
    
3. The Facilities Management for Learners Department will review the Contract for completeness and accuracy. Any incorrect or incomplete Contracts will be returned to the school, thus delaying approval. The Facilities Management for Learners Department will deposit the collected monies and invoice any outstanding balances due from the Renter. Once the Chief of Facilities Management for Learners approves and signs the Contract, copies will be returned to the school for distribution to the Renter and to appropriate school personnel (p. 5).

PLEASE NOTE: A renter may not use any facilities unless the Chief of Facilities Management for Learners, on behalf of the District, has first signed the Contract (p. 1).

For more information about facility rentals, please call Kathy Franz at 480-484-6139 or e-mail her at kfranz@susd.org.